Privacy Policy

This is our updated Privacy Policy going into effect on May 25, 2018.

Who we are

Architecture Sans Frontieres International (ASF) is an independent network of design not for profit organisations concerned with social justice, the cultural and environmental aspects of architecture and the conservation of the human and physical heritage aspects of the built environment. Find out more…

Our Commitment to Privacy

Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.

What personal data we collect and why we collect it

Challenging Practice

Challenging Practice is an independent-learning programme that seeks to enable built environment professionals to engage reflexively with the challenges of international development in the urban global South. It has been developed by several ASF-International Member Organisations, in particular:

ASF Member
Contact info

The course is divided into four stages and to enable us to contact you periodically to keep you informed of updates, we strongly recommend you to register for the course in case you were interested. To manage the data, the ASF International Communications Team developed a  so-called  Challenging Practice Management System (CPMS for short) based on CiviCRM. The system is no longer active since May 2017, the database was completely deleted from our server, but the information was shared in previous years with the member organisations mentioned above.

This notice applies to all information collected or submitted on the ASF International website.  The types of personal information collected at that time on the CPMS are:

* First Name/Prénom/Nombre  
* Surname/Nom/Apellido
* Email
Phone number
* City
Postal Code
* Country of residence
* Preferred Language
Year of Birth

NOTE: * Required fields

Contact forms / Cookies

If you leave a comment or wish to contact the Secretariat on our website you may opt-in to saving your name and email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year or until you personally destroy your browser’s history and cookie data.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Currently, you can register with our website if you would like to receive our newsletter as well as updates about our year events as such as the General Assembly Meeting. The information you submit on the ASF International website will not be used for this purpose unless you fill out the registration form.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites (Facebook/Twitter) behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Your contact information

How and Why We Use Information

We use the information you provide about yourself when you send us a message on the “Contact Us” form only to respond your inquiry, which usually is done by the Secretariat. We do not share this information with outside parties except organisations of the ASF Network for further contact.

The information you have provided us, within/during last years, about yourself when you registered to the Challenging Practice course, was shared before as specified above with organisations of the ASF Network responsible for  Challenging Practice.

We use return e-mail addresses to send you updates about Challenging Practice workshops in different countries. Such addresses are not used for any other purpose and are not shared with outside parties.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt out or otherwise prohibit such unrelated uses.

How long we retain your data

We store personal information for only as long as we have a reason to keep it. If you leave a comment or inquiry on our website, this data is sent by email to the Secretariat and its metadata are deleted on a regular basis.

For users that previously registered on our website for the Challenging practice course or are currently registered for our Newsletter, we stored the personal information they provided in a Mailing List Database. Please see below on how we protect your data.

In general, we discard information about you when we no longer need the information for the purposes for which we collect and use it –which are described in the section above on How and Why We Use Information– and we are not legally required to continue to keep it.

What rights you have over your data

If you have an account on the ASF International website or have registered to the CPMS database before, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

We aim for full transparency on how we gather, use, and share your personal information. All users are encouraged to send an inquiry to the organisations above or contact us directly, see here below,  in case you would like to edit or delete your personal information at any time. Website administrators can also see and edit that information.

How we protect your data

To protect your privacy and security, we will take reasonable steps to verify your identity before granting access or making corrections to your personal information.  We use this procedure to better safeguard your information.

To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate electronic and managerial procedures to safeguard and secure the information we collect online.

Over the coming weeks we plan to launch:

  • A way for users to request access to their personal data.
  • An updated cookie policy that explains the cookies we use in our services.

One of the techniques the GDPR directives encourage for mitigating risk is to ensure that databases are encrypted. All ASF International installations are setup to access via HTTPS protocols, ensuring data transmission between the clients machine and the server are encrypted. A further level of encryption that we’ll be bringing online over the next 6 months is to move to MariaDB 10.2+ from MySQL. The key benefit being that MariaDB 10.2+ protects data in motion and supports encryption at rest with TLS/SSL. We expect to complete the rollout of this process over the next 6 months.

In addition to our own compliance, as of today, data currently stored on Google Drive, comply not only with the regulations imposed by the GDPR, but also with the Privacy Shield, an agreement signed between EU member states and the United States. See the Google’s certification under the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks which  includes G Suite.

While no online service is 100% secure, we work very hard to protect information about you against unauthorised access, use, alteration, or destruction, and take reasonable measures to do so, such as monitoring our Services for potential vulnerabilities and attacks.

How to Contact Us

Should you have other questions or concerns about these privacy policies, please send us an e-mail at